Executive Assistant

Minimum Qualifications
Applicants should possess:

• High school diploma or GED required.
• Associate's or Bachelor's degree preferred.
• Minimum of two years of administrative, executive assistant, office management, or related experience preferred.
• Valid driver's license with a clean driving record.
• Reliable personal transportation.
• Eligibility to work in the United States.
• Ability to pass a criminal background check.
• Ability to successfully complete a pre-employment drug screening.

Required Knowledge, Skills, and Abilities
The successful candidate will demonstrate:

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Excellent interpersonal and customer service skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• High level of professionalism, discretion, and integrity.
• Ability to work independently with minimal supervision.
• Strong problem-solving and critical-thinking skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality with sensitive information.
• Flexibility to adapt to changing priorities.
• Strong decision-making abilities and sound judgment.

Technology Requirements
Applicants should be proficient in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Google Workspace
• Zoom
• Canva (preferred)
• Adobe Acrobat (preferred)
• Calendar and scheduling software

Physical Requirements
This position requires the ability to:

• Sit, stand, and walk for extended periods.
• Lift up to 25 pounds.
• Travel locally and occasionally out of state.
• Operate standard office equipment.
• Drive as needed for business purposes.

Work Schedule
This position generally follows normal business hours; however, flexibility is required. Evening, weekend, holiday, and after-hours work may be necessary to accommodate meetings, organizational events, travel, emergencies, or changes in president's schedule.

Travel Requirements
The Personal Assistant must be willing to travel locally and out of state with President when business needs require. Overnight travel and occasional extended travel may be required.

Confidentiality
This position requires access to confidential business, employee, financial, and organizational information. The selected candidate must maintain strict confidentiality and exercise sound professional judgment at all times.

Preferred Characteristics
The ideal candidate is:

• Trustworthy and dependable.
• Professional in appearance and demeanor.
• Self-motivated and proactive.
• Resourceful and solution- oriented.
• Adaptable in high-pressure environments.
• Calm under pressure.
• Loyal and committed to supporting organizational success.
• Positive, respectful, and team- oriented.

Equal Employment Opportunity
JJD Learning Academy is an Equal Opportunity Employer and is committed to providing equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local law.
 

The Personal Assistant is responsible for providing comprehensive administrative and operational support, including but not limited to:

• Manage the president's daily calendar, appointments, meetings, and travel schedule.
• Coordinate and confirm meetings with employees, clients, vendors, community partners, and stakeholders.
• Screen phone calls, emails, and other communications while responding professionally on behalf of the organization president when appropriate.
• Prepare reports, presentations, meeting agendas, correspondence, and other business documents.
• Maintain organized electronic and physical filing systems while safeguarding confidential information.
• Coordinate business and personal travel arrangements, including flights, hotels, rental vehicles, and itineraries.
• Run business-related and approved personal errands as needed.
• Assist with planning meetings, conferences, training events, and community events.
• Monitor important deadlines and provide reminders to ensure commitments are met.
• Assist with special projects and administrative initiatives assigned by president.
• Maintain accurate records and organize office documents.
• Coordinate with department leaders to ensure timely communication and project completion.
• Assist with purchasing office supplies and other business necessities.
• Attend meetings, take detailed meeting minutes, and distribute follow-up action items.
• Represent the president and JJD Learning Academy professionally during interactions with staff, families, business partners, and the public.
• Perform additional duties as assigned to support the organization's mission and operations.